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Payment of Expenses Incurred in Support
of the
Printing, Production, & Distribution
of a
Single Drop Mass Mailing
Q. What is a Single Drop Mass Mailing? |
A. |
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A Single Drop Mass Mailing is an unsolicited mailing initiated by an office consisting of 500 or more pieces of substantially identical content deposited in the U.S. Postal system on the same day; is required to have an Advisory Opinion from the Commission on Congressional Mailing Standards (Franking Commission) prior to being deposited in the U.S. Postal system; and is accounted for on a U.S. Postal Service 3600-PM and/or 3602-R or a Pitney Bowes statement form. |
When you are in receipt of the applicable written Advisory Opinion from the Franking Commission, compile and submit the following documentation to:
Office of Finance
263 Cannon House Office Building
Washington, DC 20515-6604
- A completed voucher – The description of articles or services should read as follows:
Single Drop Mass Mailing: (Printing/Production) and/or (Design &/or Layout) and/or (Mailing) Services – (description of document, i.e., newsletter, meeting notice, letter, etc.)
- The voucher must be accompanied by:
- Original invoice(s) (or a certified copy thereof if the original has been lost) for all related expenses, e.g., printing & production, design &/or layout, &/or mailing services (folding, stuffing, labeling, inserting, etc.);
- A copy of the corresponding US Postal Service 3600-PM and/or 3602-R or a Pitney Bowes statement form;
- A copy (please retain the original for your files) of the applicable written Advisory Opinion issued by the Franking Commission; and
- A complete copy of the document, including any enclosures and, if the mass mail statement is printed on the envelope, a copy of the envelope.
Upon receipt of this documentation, the Finance Office will reconcile the expenses incurred with the obligations on record and process the payment of the expenses from the Member's MRA.
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